2. The Contract:
Your Contract with Us shall be created when we post a confirmation of booking to you that will include these terms and conditions.

3. Our Obligations:
We shall:

Supply the Event Management Services to You in accordance with the Contract.
Accept Your Reservation subject to You paying the Charges.
Be entitled to refuse to sell Event Management Services to You for any reason and without giving any reason.
Comply with the Data Protection Act 1998 in respect of Your personal data.

4. Your Obligations:
You shall:

Pay to Us the Charges as such sums become due to be paid under this Contract as set out below.
Not damage, nor permit anyone for whom You are responsible, to damage the Premises in any manner whatsoever.
Be responsible for all actions and the consequences of such actions of members of Your party and other people for whom You are responsible.
Not consume any food or drink within the premises other than that supplied by Us as part of the Event.
Not resell the Event which you have bought from Us, nor shall you advertise or market the event in any way whatsoever without our prior written consent, which may be withheld at our absolute discretion.
Subject to 4.v, be entitled to substitute the names of members of your party.

5. Payment:
You shall pay the charges to us on the following basis:

For reservations made more than 28 days prior to the Event You shall pay the deposit when You make Your reservation.
For reservations made within 28 days prior to the Event You shall pay all the Charges at the time of booking.
Payment shall be made by cheque, credit transfer, debit or credit card at the time of Your booking and Your card will be debited at that time.
Unless otherwise stated, the Charges for Hospitality are exclusive of VAT which shall be added to Your invoice at the current rate.
We shall send You an invoice showing the Deposit credited against the Charges.
You shall pay 75% of the total invoice 14 days prior to the event. The balance, together with any agreed extras, will be due within fourteen days of the conclusion of the event
If You do not pay any outstanding balance within 28 days of the date of the invoice We shall be entitled, but not obliged, to cancel Your Reservation in which case You will forfeit Your deposit.
If We act as an agent for a specific venue, then Your Contract will be with that venue and according to that venue's Terms and Conditions.

6. Cancellation:
The following Charges shall apply if You cancel Your Reservation in whole or part:

Deposits are always non-refundable.
Over 60 days prior to the Event You shall receive a full refund, less deposit.
Between 30 and 59 days prior to the Event You shall pay 60% of the Charges.
Less than 30 days prior to the Event You shall pay all Charges.
If for any reason We are obliged to refund charges, then We will credit You within 30 days of the date of cancellation.
If We cancel Your Reservation We shall refund all amounts paid by You for the Reservation.
All notices of cancellation shall be made in writing sent by post, fax or e-mail. When sent by fax or email the cancellation shall not be effective until the sender has received confirmation of a satisfactory receipt of fax or e-mail.

7. Our Liability:
Our liability is limited as follows:

We accept liability for any damage or loss to Your physical property (including that belonging to members of Your party) only if caused by Our negligence.
We accept liability for death or injury to You or members of Your party only if it is caused by Our negligence.
We are not liable to You or anyone else if the Event is cancelled for reasons beyond Our control. Our entire liability in such circumstances is the refund of the Charges paid to Us by you for the Event.
We are not liable for any delay in performing (or failure to perform). Our obligations as a result of an Act of God, industrial dispute, destruction, unavailability or breakdown of the Premises.
We are not liable for the consequences of any action or omission of any governmental or public authority including any failure or delay to grant any consent exemption or clearance.
We shall not be liable for any indirect economic or consequential losses, including loss of profits howsoever arising or of whatsoever nature.
Except in respect of 7 above, Our total liability to you for all claims arising under this contract is limited to the Charges paid by You.

8. Miscellaneous:
This contract is subject to English law and English courts shall have the sole right to decide any dispute between You and Us.

TRADING TERMS & CONDITIONS — Gourmet Dining
1. Gourmet Dining Programme:
Our Trading Terms & Conditions apply to the Gourmet Dining Programme with the following addenda:

Reservations can only be accepted on receipt of a completed booking form and deposit.
Provisional Reservations can be made by telephone and held for 14 days, by which time the completed booking form and deposit must have been received, or the booking will be cancelled.
We shall provide a table plan for mixed parties. Tables will be allocated by Us, and We shall lay out place cards with each guest's name printed on them as written on the booking form, but You may lay out Your own place cards on arrival, if You wish.
A Deposit of £25.00 per person is required at the time of booking.
Subject to Payment clause 5 above, We shall issue tickets three weeks before the Event.
You shall give 2 weeks prior notice of any special dietary requirements.
If there are insufficient bookings for an event to make it economically viable to run, it will be cancelled. In the event of cancellation by Us, You will be offered a full refund, or offered a choice of alternative events, venues and dates to the same value as that cancelled. We will provide as much notice as possible if cancelling an event due to lack of numbers, but always not less than 14 days.